Tracking Payments
Learn how to track payments, manage payment status, and generate payment reports in Billo Invoicing.
Payment Status Overview
Dashboard View
- Paid invoices count
- Pending payments
- Overdue amounts
- Total outstanding
Invoice Status
- Unpaid: Awaiting payment
- Paid: Payment received
- Overdue: Past due date
- Partial: Partially paid
Manual Payment Tracking
Mark as Paid
- Open invoice
- Click Mark as Paid
- Enter payment date
- Add notes (optional)
- Save
Payment Details
- Payment date
- Payment method
- Amount received
- Reference number
Automatic Tracking
Stripe Payments
- Auto-updated via webhook
- Instant status change
- Payment confirmation
- Receipt generation
Payment Notifications
- Email when paid
- Dashboard updates
- Status changes
- Payment summaries
Payment Reports
Financial Reports
- Total paid this month
- Outstanding invoices
- Overdue amounts
- Payment trends
Client Reports
- Payment history per client
- Average payment time
- Payment patterns
- Outstanding balances
Payment Reminders
Automatic Reminders
- Pre-due reminders
- Due date reminders
- Overdue reminders
- Follow-up emails
Reminder Settings
- Configure in Settings
- Set reminder frequency
- Customise messages
- Enable/disable per type
Best Practices
Tracking
- Mark payments promptly
- Verify payment amounts
- Record payment methods
- Keep detailed notes
Follow-up
- Monitor overdue invoices
- Send reminders regularly
- Follow up personally
- Document communications
Reporting
- Review reports regularly
- Identify payment trends
- Address slow payers
- Improve cash flow
Payment Methods
Bank Transfer
- Manual tracking
- Record reference numbers
- Verify deposits
- Update status
Online Payments
- Automatic tracking
- Instant confirmation
- Secure processing
- Multiple methods
Cash/Check
- Manual entry
- Record details
- Update status
- Keep receipts
Effective payment tracking improves cash flow management!